Organise members and content in a workspace
4YI supports organising members and content in a team workspace, with permissions, member quotas, usage visibility, cost records and action tracking.
Managers get a clearer picture of who is using what, where results belong, and which work the resources went into.
Permissions and boundaries
- Permissions by role — make it explicit who can view, edit, share and administer
- Clear content boundaries — personal content, team-shared content and external sharing stay distinct
- Controlled share scope — set audience and download permissions when sharing externally
Usage and spend
- Member quotas — set available quotas per member or per team so spend stays in hand
- Usage visibility — see how capabilities are being used and which work is actually moving
- Cost records — keep reconcilable usage and cost detail
Action tracking
Key actions are recorded, making it easy to trace where a change came from and who is responsible. Content deleted by mistake can be recovered before permanent clearing, reducing the risk that one mis-click loses finished work.
Adopt gradually — you don't have to change every process at once
4YI does not ask teams to change every process at once. Start with one piece of research, one plan, one set of product images or one promotional video, then gradually configure professional AI colleagues and the way the team works.
- Create the workspace — invite members, define roles and permissions
- Start with one scenario — take one real piece of work through the full flow
- Capture the results — keep the process and output together in the asset hub
- Extend the setup — add professional AI colleagues by role, and adjust quotas and permissions as needed
Help every person finish work faster, and every team keep building capability.